Posted: July 28, 2025
Expires: September 26, 2025
John Henry Eldred Jr. Foundation
PO Box 351959, Toledo, Ohio 43635
About the John Henry Eldred Jr. Foundation
The John Henry Eldred Jr. Foundation reflects a legacy deeply rooted in visionary philanthropy. As a young and growing organization, its mission centers on strengthening families and communities by partnering with regional nonprofits across Northwest Ohio and small, rural libraries in low-income communities nationally. Moreover, the Northwest Ohio partnerships address crucial aspects of society, including housing stability, food security, and youth education, with the aim of leaving a lasting impact that resonates across generations.
Job Title: Foundation Coordinator
Reports to: Executive Director
Salary: $24-27/hr, Full-time, Non-exempt
Position Overview:
The Foundation Coordinator will play a critical role in supporting the daily operations of a dynamic, start-up philanthropic organization. As one of the first team members of this growing foundation, the Coordinator will help shape internal systems, streamline operations, and serve as the first point of contact for the Foundation’s phone line and information email.
This role is ideal for a highly motivated, detail-oriented self-starter who thrives in a dynamic and evolving environment. Because the Foundation is in its early stages, we’re looking for someone who brings strong critical thinking skills, can anticipate needs, proactively identify and solve problems, and isn’t afraid to build as they go. Flexibility, initiative, and a desire to contribute meaningfully to the Foundation’s long-term success are essential.
Key Responsibilities:
Administrative Support
- Perform general administrative duties such as data entry, filing, scheduling and managing correspondence
- Maintain organizational records and document management systems, ensuring files are accurate, up to date, and properly archived
- Support the preparation of board materials, reports, and presentations
- Record accurate minutes for board meetings, retreats, and other assigned meetings.
- Manage incoming and outgoing communications, including oversight of the Foundation’s PO Box
Data Management, Research, and Reporting
- Maintain accurate and organized records of grantee and stakeholder interactions
- Research and update information on nonprofits, partners, and funding trends
- Support data collection and entry for program evaluation and grant reporting
- Generate reports, data summaries, and visualizations to support program monitoring, board reporting, strategic planning, and organizational learning initiatives
- Ensure accuracy, consistency, and confidentiality of all data
Customer Service
- Serve as the first point of contact for inquiries via phone, email, and occasional in-person visits
- Respond to requests from board members, partners, and community members in a timely and professional manner
- Provide technical assistance to grant applicants and grantees to troubleshoot any needs related to the grantmaking platform.
Communication and Outreach
- Facilitate internal and external communications with professionalism and clarity
- Manage logistics for events, including community meetings, board meetings, retreats, and special events
Other Duties
- Provide administrative support for special initiatives and projects as needed
- Collaborate with a small team to improve systems and streamline processes
- Take ownership of responsibilities and help build internal capacity as the foundation evolves
Preferred Education & Qualifications
- Associate’s or Bachelor’s degree in nonprofit management, business administration, or a related field
- Minimum 3-5 years of experience in administrative or customer service roles in an office environment, preferably in a nonprofit or start-up setting
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- High level of discretion and ability to maintain confidentiality
- Strong interpersonal and communication skills—both written and verbal
- Proficiency in Google Workspace and CRM/database tools
- Experience with generative AI such as ChatGPT, Gemini, or Copilot
- A proactive mindset with an ability to anticipate needs and solve problems independently
Work Environment & Additional Requirements
- This is a hybrid role based in Toledo, with regular in-person meetings and occasional evening/weekend events
- Will receive direction from the Community Impact Officer and Director of Operations on occasion
- Ability to sit for extended periods and perform standard office functions
- Must be available for in-person board meetings, presentations, and public events as needed
- Must have reliable transportation and be flexible to travel for events, community service, and administrative duties as required.
- Ability to regularly sit for extended periods of time.
- Perform repetitive motion-type tasks.
Benefits:
- PTO and paid holidays.
- Comprehensive health insurance that includes medical, dental, vision, short-term disability, and life insurance.
- Optional 401k retirement plan.
- Discretionary staff giving stipend allocation
To apply for this position please submit a cover letter and resume to info@jhefoundation.org. Include "Foundation Coordinator Application" in the subject line.